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Executive Assistant

McWhirter Steel is looking for an Executive Assistant to support our senior-level managers, including the CEO and CFO.  To be successful in this role, you should be very well organized, have good time management skills and be able to perform your duties with minimal supervision.

Essential Functions:
  • Manage executives’ calendars and set up meetings
  • Act as the point of contact for executives, employees, clients and other external partners
  • Maintains customer confidence and protects operations by keeping information confidential
  • Assist with accounts receivable and monthly billings
  • Prepare credit applications
  • Prepare pre-qualifications
  • GL, Auto, Property and Equipment Insurance Renewals and Certificates
  • Corresponds with Human Resources
  • Answers routine telephone inquiries
  • Organize and maintain the office filing system
  • Assists superiors with a variety of detail-oriented administrative tasks

Job Qualifications:
  • A minimum of four (4) years office/executive assistant experience.
  • Thorough knowledge of modern office practices and procedures, along with the use of office machines and equipment.
  • The ability to understand and interpret pertinent policies and procedures clearly and accurately.
  • Ability to communicate effectively and professionally.
  • Well-developed interpersonal skills and the ability to get along well with a diverse workforce.

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